Accounts Payable

Overview

Accounts Payable is responsible for paying city debts owed for goods, services, materials, equipment and certain special financial transactions.

Image that represents keeping money flowing in the community

City of Eugene Supplier Payments Update

In support of the Governor’s Stay Home, Save Lives order, City of Eugene Accounts Payable is working from home. We need your help to get payments to you quickly. Please email all invoices to AP@ci.eugene.or.us. We appreciate your business and your help in keeping money flowing in the community!


Invoices must include:
• Purchase order number (PO#)
• Invoice number
• Invoice date


Need a PO? Contact the City of Eugene employee who placed the order. 

Have a handwritten invoice? Send a photo or scan to AP@ci.eugene.or.us

ePayables

We offer an alternative vendor payment option, ePayables, where vendors can choose to receive their payments by credit card instead of check. The City provides each vendor that signs up for ePayables a zero-balance credit card. As departments approve invoices for payment, the amount of each invoice is then added to the credit card limit. The vendor then processes the credit card payment as usual. If you are a City of Eugene vendor and are interested in registering for this program please contact us at either 541-682-5038 or via email.


IRS Reporting

The City is required to report payments of $600 or more per calendar year to the Internal Revenue Service (IRS). We therefore require all vendors to fill out a Form W-9 to verify the vendor’s reporting status and tax identification number (TIN). Failure to furnish a correct TIN may be subject to a $50 penalty. We will mail a Form 1099-MISC to all vendors where reporting is required by January 31. If you find any discrepancies with your records, please contact us so that we may make corrections before we transmit our information to the IRS by March 31.